The CRCA Project Specialist position offers an exciting opportunity to shape and help lead Invisible Children’s (IC) programs in country. The Project Specialist will work closely with the Country Director (CD) and the program teams to lead new program development and strategy, ensure effective project coordination and technical support, monitoring and evaluation, quality assurance, and accountability in close collaboration with the operations, finance, and administration teams.
The position is based in Dungu, DRC with extensive travel to project sites in northeastern DRC, Kinshasa, and to regional events.
DRC Country Director / CRCA Chief of Party (CoP)
DRC Country Director / CRCA Deputy Chief of Party, and Program Managers,
Operations Managers, and Conflict Analysts in DRC and Central African Republic.
Essential Functions and Responsibilities:
+ Lead by example, modeling IC’s values and equipping and empowering direct reports and IC teams to do the same.
+ Model the highest standards of integrity and communication both internally with IC teams and externally with local and regional stakeholders, partners, and funders.
+ Contribute to the development of IC’s strategic priorities and programs by providing support to the Country Directors and other IC leadership.
+ Represent IC in regional meetings, conferences, and events, as well as to coordinate with partners, donors, and other organizations as the Country Director sees appropriate.
CRCA Program Management
CRCA is a significant project for IC. The Project Specialist is directly responsible for overall program management as follows:
+ Act as the lead project specialist for the CRCA activities in RDC, coordinating with country leadership and regional CRCA staff to ensure the successful implementation of project objectives and activities.
+ Maintain a detailed familiarity with all approved project planning and compliance materials, including the project technical proposal, Cooperative Agreement terms, implementation plans, Monitoring, Evaluation and Learning Plan (MELP), Environmental Mitigation and Monitoring Plan (EMMP), the Performance Indicators, and Gantt chart.
+ Ensure project field staff understand and comply with the commitments and expectations outlined in the above documents, immediately alerting the D/CoP should discrepancies be found.
+ Under D/CoP leadership, contribute to the development of implementation plans and corresponding programmatic annual budget design.
+ Based on USAID-approved implementation plans, coordinate at the office level quarterly and monthly planning, preparation, and delivery of key project processes including:
+ Oversee preparation of quarterly work plans across all CRCA departments.
+ Work with key operations support personnel to provide logistical and coordination support to selected consultants/contractors.
+ Work with key Early Warning System (EWS)/ Conflict Analysis personnel to ensure quality and timeliness of daily EWS reporting.
+ Work with the project field officers to ensure effective and efficient activity planning, the timely and quality implementation of activities, and the timely delivery of quality field mission reports.
+ Act as the key interface between CRCA’s leadership and project field personnel to ensure the success of the CRCA programs in DRC and the effective and efficient flow of information between the main office and field offices on project planning, quality, reporting, and implementation.
+ Support the D/CoP in the preparation of all donor quarterly and annual progress reports.
+ Manage and respond to rapid requests from D/CoP including (but not limited to) project data, analysis, presentation materials, and ad hoc reports.
+ As requested by the D/CoP, oversee or support the planning and execution of project events including workshops, trainings, and stakeholder meetings.
CRCA Monitoring, Evaluation, and Learning
+ Support the preparation of CRCA qualitative and quantitative reports, coordinating across the program to ensure those reports are high quality and submitted on time, and contribute to lessons learned activities and processes.
+ Oversee the collection and drafting of success stories, ensuring the D/COP and ICHQ communication personnel have access to relevant content in a timely manner.
+ Oversee the ongoing collection of information on project progress and serve as the primary source of information for the D/COP and IC senior leadership.
+ Establish and manage key project documents and databases that track activity implementation details, beneficiary data, and other key project data points.
+ In collaboration with relevant program staff, project leadership, and HQ technical advisors, support revisions and adaptations to CRCA programmatic manuals, training modules and other similar program materials.
National Subaward Partner Management
+ With guidance from the D/CoP, and with support from relevant HQ and field-based operations staff, liaise directly with national subaward partners to elaborate Statements of Work and budgets with national partners.
+ Ensure proper documentation is collected and maintained with subaward partners.
+ With guidance from the D/CoP, receive, review, and approve monthly partner reports and milestone deliverables.
+ Together with relevant finance personnel, track subaward partner payments.
+ Conduct monitoring visits and coordinate with sectorial departments to check into partners and identify any compliance and capacity building needs.
+ Coordinate capacity-buildings plans for national partners and provide ongoing guidance and support on best practices.
+ Represent CRCA at the local level, participating in local meetings and other events, contributing towards increased visibility and understanding of CRCA at the local level.
+ Identify and plan for opportunities to strengthen relationships and trust between CRCA and local stakeholders.
This position requires regular travel to IC and project sub-offices and project sites. The exact timing and length of that travel is intended to be outcome-driven and will be structured to support the roles and responsibilities outlined above and the successful implementation of the CRCA project.
Submit your CV and a letter of intent via email to [email protected] by December 15, 2020. Include “Project Specialist” in the subject line of your email.